SAP Business One

SAP Business One for Pharma companies



SAP® Business One is an integrated, affordable, business management solution built from the ground up to meet the immediate and long-term needs of small and midsize businesses. It provides a true and unified view of operations across customer relationship management, manufacturing, and finance.


Simple to use yet powerful, SAP Business One puts business users in charge, arming you with the critical, up-to-the-minute information you need to make smart business decisions.


SAP Business One supports every critical business function, allowing you to stay on top of your business and grow profitability. And you can easily adapt applications to meet new requirements. Non-technical users have the power to make critical changes on their own, and the system can easily accommodate new functionalities when required.


Advanced Business Management with Electronic Signatures – At the core of SAP Business One is an approval template engine, often called Workflow. Workflow enables any set of transactions to be subject to an approval process requiring electronic signatures.


Workflow – The Workflow engine in SAP Business One enables companies to automate best business practices, ensuring data flows properly and quickly. Exceptions to the workflow create alerts and notifications enabling companies to take a proactive approach to business issues instead of a reactive approach.


Data Change Control and Auditing – Built into SAP Business One is a change log capturing data changes, before and after, logging the user’s credentials, date and time.


Microsoft Word Integration – Merge data from SAP Business One into Microsoft Word with ease. Populate documents containing boiler-plate text, terms and conditions, certificates of conformance and others with the push of a button.


Microsoft Excel Integration – Generate dashboard reports and other mission critical reports directly into Microsoft Excel. Complete with charts and graphs, the exclusive XL Reporter is one powerful feature.

Microsoft Outlook Integration – Save e-mails as activities directly into SAP Business One. Save attachments directly into SAP Business One. Synchronize activities, contacts, contact history, tasks and your calendar with SAP Business One.


Patented Drag & Relate Reporting – SAP has patented its exclusive Drag & Relate functionality, making reporting a snap. Simply drag fields off any data entry screen, and start your drill down reporting experience. Secure, easy and powerful.


Fax and E-mail directly from your PC – Why print when you can fax and e-mail directly from your PC!


Powerful Financials – Multi-Company consolidation and Multi-Currency combined with a segmented Chart of Accounts provide an exceptional financial backbone. Real-time financials provide instant reporting like P&L, Cash Flow Analysis, Balance Sheets and more.


Exceptional Inventory Control Serial Control and Lot Control - With unlimited user-defined fields and attributes within lots and serials, Companies can easily manage FDA regulated, date sensitive additional mission critical lot and serial information with ease.


Automated Alerts – SAP Business One’s Alerts component is not only part of the core application, but provides timely proactive alerts and notifications. Things like minimum inventory levels, re-order points, lot and serial expiring and more.


Enhanced Pick and Pack Functionality – Distribution companies love the ability to easily package and record weights, cartons and more for their shipping operations.


Hard Inventory Allocations – In the medical industry, it is not uncommon for customers to have stringent product requirements. Therefore, being able to allocate lots and or serials to specific customer orders adds critical functionality helping to retain the customers you have, while providing a competitive advantage.


Inventory Pricing, Price Group Capabilities – SAP Business One supports price groups. Price groups can be hospital specific, organization specific, customer specific, include specials and quantity price breaks. Working automatically throughout the sales and billing process, price groups ensure proper pricing and save time.

Consigned Inventory at Customer Locations – SAP Business One has built-in Inventory consignment, transfer and billing capabilities. Easily manage inventory at customer locations.


Part Numbers – One to Many Relationships – Easily manage customer part number cross references, supplier part number cross references, manufacturer number part cross references and more.


Built-In Customer Relationship Management, Opportunity Management – Manage opportunities, user defined sales stages, pipeline and forecast reporting. SAP Business One provides an accurate method of weighting and predicting sales revenue based on user defined sales opportunity stages.


Activity Management and Reporting – With SAP Business One, users don’t have to remember which document they were in when they created a note, comment, task or activity. Sure this information is available from the respective document, but also summarized at the customer, supplier or prospect level for quick reference.


Contract Pricing – In addition to industry specific price groups, SAP Business One also supports contract pricing.

Quoting – Quickly generate a quotation for products or services, and then turn that quote into an order with the click of a button. No more double data entry.


Return Management – SAP Business One supports shipment reversals and returns, with complete lot and serial traceability. Provide your customer with a credit, or an advanced ship replace.


Multi-Line Capabilities (Grids) – Being able to work with more then one line item at a time can save companies hundreds of hours in the course of a year. Users can select all the items for an order at once, not line by line like most competitor applications.


Customer Service / After Market Sales Device Cards – Upon shipment in SAP Business One, Product Cards are automatically created capturing critical lot and serial information, customer and sales information. Fully integrated with the core SAP Business One Customer Service Module, complete after market history is simple, easy and powerful.


Knowledge Database – As you use the SAP Business One Customer Service capabilities, the knowledge database continues to grow and become a powerful capability in the system. Respond to and solve customer service issues faster with SAP Business One.


Corrective Actions – Launch corrective action workflows based on user defined criteria. Corrective Actions can include electronic signatures, attachment of documents and more.


Incident Escalation – Automatically escalate incidents based on user defined times and criteria.


Simple yet Powerful Production Capabilities Three Types of Production Orders – Standard, Special and Disassembly Production Orders enable everything from normal production to repair, services and more. Summary Cost Analysis – See all your production costs from one screen. Drill down into the cost details with the click of a mouse.


Exceptional Forecasting – Create unlimited forecasts at any product level. Forecast consumption options enable simple forecast management.


Material Requirements Planning Wizard – Process your forecasts through the advanced planning engine, netting supply with demand. See real-time or simulated what products need to be purchased and when, which products need to be manufactured and when. Backward scheduled by lead times, the SAP Business One Material Requirements Planning Wizard helps to eliminate stock-outs.